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BE AN EXHIBITOR
You are invited to exhibit at the “Annual Conference on Children’s Literature” to be held “March 3-5, 2011” at the University of Georgia Center for Continuing Education Conference Center and Hotel.
For your reference, additional exhibit information and a registration form are included with this invitation.
Following are items of note to assist you in your planning:
- Complete and send your application and payment to the address listed on the registration form.
- Postmark deadline for registration is “Friday, February 25, 2011”. After this date, please call to check on availability of exhibit spaces.
- Prepayment is required for space to be held. You will receive confirmation, along with directions to the Georgia Center, upon receipt of payment.
- Exhibits may be set up on “Thursday, March 3, 2011 from 3:00 p.m. – 6:00 p.m.”.
- Representatives may pick up their name tag(s) at the Conference Registration Desk between the hours of 3:00 p.m. – 6:00 p.m. on Thursday, March 3, 2011.”
- Please plan to dismantle your exhibit by “Saturday, March 4, 2011 by 3:00 p.m.”. Conference sessions end at “2:30 p.m.”.
- If you require housing, call 706.542.2134 or 1.800.884.1381 to make a reservation at the Georgia Center Hotel. If rooms are not available at the Georgia Center, see the following page for alternate hotel information.
- Questions? Please visit: http://www.georgiacenter.uga.edu/conferences/conferences.phtml
We hope you will join us for this event. For more information, please call me at 706.542.1740.
Cordially,
Pam McNair
Pam McNair
Exhibit Coordinator
Phone: 706.542.1740
FAX: 706.542.3452
E-mail: Pam.Mcnair@georgiacenter.uga.edu
The University of Georgia Center for Continuing Education Conference Center and Hotel
 CLICK HERE to Print Exhibitor Registration Form
Exhibitor Information
Exhibit Space Amenities:
1 (one) 5’ x 8’ space - $450
All spaces include the following amenities:
- pipe and black and silver drape backdrop and sides
- one 3' x 6' draped and skirted table
- 1 chair
- 1 sign hanging from top of the backdrop
- one nametag per paid representative
Guidelines:
All exhibits and displays must be directly related to and supportive of the conference and appropriate to the overall mission of the Georgia Center. The Georgia Center reserves the right to refuse space to any organization or activity deemed inappropriate for the conference or the Georgia Center.
Any activity involving an open flame or heat is prohibited. The Georgia Center follows the State of Georgia statutes (GA Code Section 16-11-127.1) which prohibits the possession of weapons (including: firearms whether operable or inoperable, swords, knives with blades over 2 inches in length, etc...) on University property."
Organizations may advertise and sell products or services in the exhibit/display area to participants attending the host event.
Unloading your exhibit:
Please unload your exhibit at the Georgia Center’s Lumpkin Street entrance which faces the South Campus Parking Deck. Use of the Hotel Guest Services entrance circle for exhibit loading/unloading is not allowed.
Refunds:
A full rate refund will be given if cancellation is received more than 5 business days before the conference. A 15% administrative fee will be assessed for cancellations within 5 business days of the conference.
Payment by credit card:
Credit card payments are preferred and will expedite the official registration process to reserve your space and requested resources.
Payment by check:
The check must be received before your registration and reservation for these services can be accepted.
Receiving, Storage & Shipping:
The Georgia Center does not have permanent reserved, secure space for storing/displaying exhibits and displays. Representatives should plan to bring all items with them. If it is necessary to ship items to the Georgia Center, please ship at such a date that items arrive no earlier than one business day (Monday – Friday) prior to the event. If Return Shipping is necessary, representatives must sufficiently arrange these details so that items can be picked up from the Georgia Center as soon as feasible upon conclusion of the event. The Georgia Center assumes no liability for items and materials that are lost or damaged while at the Georgia Center.
Directions:
Directions for the Georgia Center for Continuing Education are available online at here.
Parking:
The University of Georgia Parking Services coordinates all parking on campus. You may be ticketed or towed if you park illegally. The Georgia Center is not responsible for any ticketing or towing charges assessed. For more information, contact UGA Parking Services at 706.542.7275 or the Georgia Center Hotel Desk at 706.548.1311.
CLICK HERE to Print Exhibitor Registration Form
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